Job Description

Administrative Assistant - Flourish, Kansas City's Furniture Bank

Flourish, Kansas City's only furniture bank, is an equal opportunity employer, and all candidates will be considered regardless of race, disability, sexual orientation, age, national origin, religion or gender.

Flourish is seeking a qualified individual to fill our Administrative Assistant role. This is a full-time, hourly, non-exempt position with the opportunity for future advancement within our rapidly growing organization. The ideal individual for this role will have the skills for this position and a desire to serve the community in an environment that respects the dignity of all individuals. The Administrative Assistant reports to the Operations Director.

Compensation: The salary range for this position is $19 - $21/hour. Flourish provides a benefits package that includes monthly healthcare stipend, vision and dental coverage, Paid Time Off (PTO), and paid holidays.

Hours: This is a full-time position Tuesday Saturday, 8am to 4pm. Additional hours will occasionally be required.

Objectives of this role: To support the administrative functions of Flourish and to serve as the front-line person answering phone calls and greeting volunteers and guests to our building.

Responsibilities:

• Check agency mail.
• Create agendas and materials for meetings, as directed by the Executive Director or Operations Director.
• Record minutes of staff meetings, liaison meetings, and other meetings, as requested. Provide minutes to supervisor promptly for approval and distribution.
• Manage guest paperwork and support the volunteer role of Welcome Desk Captain.
• Check case manager quizzes and assign credentials in Flourish's appointment scheduling system.
• Schedule and conduct tours for new case managers.
• Run monthly reports for data preparation.
• Respond to general inquiries by phone and email.
• Order supplies, as approved by the Executive Director or Operations Director and distribute to departments upon arrival.
• Support the development and documentation of the organization's policies and procedures.
• Create a dynamic monthly newsletter for distribution to all Flourish supporters.
• Create a quarterly newsletter for case managers/partner agencies.
• Update the organization's event calendar weekly.
• Design agency marketing materials, as needed using Canva.
• Design and print signage for in-house use according to Flourish style guidelines.
• Enter donations into the agency's CRM (Bloomerang).
• Manage in-kind donation forms.
• Prepare and send thank you letters for donations in a timely manner.
• Update outgoing messages with phone service, as needed.
• Manage Flourish's social media presence with other team members.

Qualifications:

• Administrative experience in a small office environment is preferred.
• Microsoft Office experience. (Strongly preferred.)
• Canva experience. (Strongly preferred.)
• Experience in designing marketing materials and newsletters.
• Strong communication and interpersonal skills.
• Strong attention to detail and time management skills.
• Commitment to a culture that values the dignity of all individuals.
• Ability to work some evenings, as needed.
• Ability to pass federal E-verify requirements.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) including but not limited to a background check.

To apply, send a cover letter and resume to kathy@flourishfurniturebank.org.

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