Job Description

Administrative Assistant

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The position involves working with physical and digital incoming mail, including legal documents and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects.

The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrate strong organization and computer skills are required. This employee will intake, scan and review high-volumes of incoming mail. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment.

Responsibilities:

• Answer phone calls and take detailed messages and distribute to the appropriate party.
• Assist with voicemail and distribute incoming faxes.
• Provide kitchen support in making coffee and restocking food and drinks.
• Monitor inventory and restock office and kitchen supplies; place orders as needed.
• Accept all incoming packages and mail; physically scan and sort high-volume incoming mail.
• Assist with digital mail sorting and electronic distribution of documents.
• Provide support for all miscellaneous requests with a 'can do' attitude.

Required Skills & Qualifications:

• Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus.
• Strong verbal and written communication skills.
• Ability to multi-task; detail oriented with strong organizational skills.
• Ability to exercise sound judgment and present a calm demeanor.
• Ability to work independently, in team setting and get along well with others.
• Maintain professional composure in any given situation.

Compensation/Benefits: $18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance: Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.

Location: Garden City office

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